Adminstrative Assistant
KP Staffing is now hiring a Bilingual administrative assistant in Fort Worth, TX!
Job Summary
The Bilingual administrative assistant will support branch operations by serving as the first point of contact for applicants and employees, coordinating onboarding tasks, and maintaining accurate documentation. This role also assists with recruiting support, applicant flow, and daily office operations.
Pay
$18 to $22 per hour
Shift
8 a.m. – 5 p.m.
Duties
- Serve as the primary point of contact for walk-in traffic, greeting visitors, applicants, and employees
- Assist applicants through the onboarding process, including application intake, paperwork completion, I-9 verification, and compliance documentation
- Manage front-desk operations by answering phones, responding to inquiries, directing candidates, and supporting recruiters and branch leadership
- Advertise job openings on job boards, social media platforms, and local outreach channels
- Conduct prescreens and assist with scheduling interviews
- Enter applicant information into internal systems and maintain accurate digital and physical files
- Prepare and update daily, weekly, and monthly branch reports, including headcount, referral activity, onboarding numbers, and compliance summaries
- Support referral campaigns by engaging with current associates, answering questions, and tracking referral submissions
- Assist employees with assignment updates, payroll questions, and general support needs
- Help maintain office organization by managing supplies, keeping paperwork systems updated, and supporting smooth branch operations
- Learn internal procedures to ensure accurate onboarding, documentation, and compliance processes
- Coordinate badge distribution, orientations, drug screens, background checks, and other onboarding-related tasks
- Communicate with recruiters and the branch manager regarding candidate status, start dates, and office needs
- Provide backup support for the recruiting team during high-volume periods, including calling candidates, confirming appointments, and assisting with onboarding classes
Qualifications
- Bilingual in English and Spanish is preferred
- Preferred experience in staffing, administrative support, customer service, HR, or a high-volume office environment, but not required
- Strong communication skills with the ability to interact professionally with applicants, employees, and internal team members
- Excellent organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain accuracy in a fast-paced environment
- Proficient in basic computer applications, including Microsoft Office, email, and data entry systems
- High attention to detail when handling documentation, onboarding forms, compliance items, and employee records
- Ability to maintain confidentiality and follow company policies related to employee files, sensitive information, and compliance
- Strong customer-service mindset and a friendly, welcoming demeanor
- Reliable and punctual with the ability to maintain consistent attendance and handle high-traffic periods
- Flexible and adaptable when faced with changing priorities or urgent recruiting needs
- Ability to work well in a team environment and support staff members as needed
- Willingness to learn internal procedures, onboarding processes, and compliance requirements
Job Type
Direct Hire